No doubt it must be a tough life being a member of the
Colonial Heights City Council. Not only are these fine representatives left to
guide the city through a myriad of city business issues, they also have to
develop policies to guide themselves through meetings so as not to get off
track when addressing citizens who appear before the board for non-agenda
items. It seems there have been enough of these incidents in which a council
member and a citizen discuss issues and waste city business time that council
wants to change the rules to hinder such discussions.
Citing that they do not want to put out wrong or misleading
information, Council’s new rule would keep its members from engaging in an open
discussion about an issue that has not been raised as an agenda item. Citizens
are more than welcome to request to be added to the agenda, and have to follow
a small procedure to request being added to the agenda. Council says that doing
so allows the city to be prepared for the subject, and lets the staff have time
to research the issue so that they can respond in a helpful manner and not put
anyone on the spot.
Several members of council stated that they have been put on
the spot because of incomplete or erroneous information that was provided “off
the cuff” and put them in an awkward position. All of this is understandable.
Certainly, it’s important that the information that council puts out is
accurate and as correct as possible, it deals with integrity.
The main problem with the new rule is more a matter of
perception than it is anything else. From a citizen’s perspective, it comes
across as another way to stifle the citizenry. Still, as Mayor Scott Davis
said, people will still be able to approach council. I am reasonably sure that
council is interested in hearing citizens out. They asked to change the
language of the change to allow them to ask questions, ostensibly for
clarification of an issue.
They cited an incident that led to a 45-minute discussion in
which the same comments were dredged over and over. Still, council has the
authority to nip such conversations in the bud. The onus falls on City Council
to police itself on these matters.
My question is does it really require a rule change to
control situations that they have the ability to control themselves? Mayor
Davis said that he could halt the discussions, but he wouldn’t want to stop
another council member from talking to a citizen. Yet if all of council agreed
that such situations arise and that they are best not addressed in a public
forum, what would be the problem with cutting them short?
John Wood opened the discussion stating that the change
creates a bad perception of council. When a citizen comes before the board,
they will now just have to listen, stay mute, and sit like a sphinx. Milton
Freeland was told that there is no fine if a council member opted to disregard
the rule and engage the citizen in open discussion. So, in reality, the change
isn’t really that big of a deal. It merely sets a boundary.
But wouldn’t it be just as simple for council to cut the
discussion short instead of relying on some rule as a reminder? Joe Green
stated that he was probably as guilty as anyone for interacting with citizens
and the change may serve to help reel him in in those circumstances.
Mayor Davis said that most citizens are unaware of the rules
relating to speaking at a city council meeting. He is right. Experience is what
teaches citizens that there are rules. Council is right in not wanting to put
out information that may not be accurate, but isn’t this something that they
can handle by policing themselves without having to create an additional rule?